HR & Admin Manager 

Hours 35 hours per week (to be worked flexibly) 
Salary £31,749 - £35,561( Band D ) 
Reporting to Director of Advocacy 
Closing date Monday 6th February at 10am 


Role Purpose:

  • To lead on the delivery of the Union’s People and Culture Plan, enabling us to be an outstanding employer, focused on delivering an excellent student experience, and being a welcoming, equitable and dynamic workplace. The HR and Admin Manager will be responsible for partnering with managers to help them create an outstanding experience for our employees.
  • Overseeing administrative functions to ensure the Union’s operations run smoothly.


  • Provide guidance and support in administration and use of existing HR and finance policies, processes and frameworks.
  • Work closely with our managers and colleagues to develop and deliver the priority actions in our people and culture plan, creating impactful and positive change. 
  • Work closely with senior leaders and managers, using relevant data to identify learning and development needs and make evidence-based recommendations.
  • Support managers with the development of colleagues, providing advice, guidance and, where appropriate, delivering or commissioning training or facilitating learning activities to meet development needs.
  • Ensure effective processes are in place to empower and enable a positive and inclusive approach to employee voice, feedback and engagement.
  • Oversee the operation of the HR system (Bright HR and Staff Savvy) and key HR processes, ensuring that recruitment, onboarding, performance management and development, employee relations and offboarding processes are completed accurately, effectively and on time.
  • Ensure excellent administrative standards relating to people and finance are in place throughout the organisation and that information is accurate and up to date.


  • Work closely with the Senior Leadership Team to deliver the Union’s people and culture plan, including continuing to develop an inclusive, dynamic approach to recruitment, people development, wellbeing and Equality, Diversity and Inclusion.
  • Lead on the design and implementation of USSU’s wellbeing strategy.
  • Lead on the development of process improvements for existing Finance and Operations policies and frameworks, including budgeting, reforecasting and operational planning.
  • Contribute to building a strong culture of effective people management, HR systems and process.


  • Establish relationships within the sector, creating a network for support at USSU. 
  • Work with the University HR department to identify opportunities for partnership and collaboration. 
  • Work effectively with our external strategic HR Partners.


  • Ensure compliance with the Union’s HR policies, Finance procedures, University policies and all relevant legislation – including Employment Law, the Equality Act, Health and Safety, 1992 Education Act and Data Protection.


  • Help our Full Time Elected Officers achieve their manifesto commitments.
  • Actively engage in student-facing projects and activities of all kinds as required. 
  • Be an enthusiastic advocate for student leadership and the organisation’s values.
  • Maintain your own professional networks and promote the Union on a local and national level.


Person Specification

  Knowledge and Experience 

  • Relevant HR experience, delivering HR projects to improve employee experience and/or the ability to demonstrate equivalent knowledge gained through study.
  • Developing / maintaining effective HR policies, processes and systems.
  • Able to demonstrate knowledge and understanding of modern and impactful HR management, particularly strategic business partnering.

  Skills and Abilities

  • Ability to design, communicate and deliver effective solutions in response to organisational goals, and support others to embed change.
  • Able to translate complex ideas and information into ‘user-friendly’ resources and provide ongoing support to help others build capability and skills.
  • Able to work collaboratively with others, both as part of a team and across different functions.
  • A proactive approach to using evidence and data to establish the root cause of challenges, and to developing and implementing appropriate solutions.
  • Able to empower others, providing appropriate levels of challenge, support & feedback
  • Able to demonstrate an understanding of how HR fits in to the ‘bigger picture’, and to translate strategy into recommendations and actions.
  • Confident in the use of HR information systems and of Microsoft Office.
  Values and Behaviours 
  • A demonstrable commitment to USSU’s organisational values, mission and purpose.
  •  A strong commitment to championing equality, diversity and inclusion. 
  • Comfortable working in a democratic, student-led environment and being an enthusiastic advocate for student voice and representation. 

How to apply:

  • Closing Date: Monday 6th February at 10am 
  • Shortlisting: W/C 6th February 
  • Interviews: Friday 17th February 

You will need to provide an up-to-date copy of your CV, and answer the following questions related to the person specification for the role:

  1. Tell us why you want to work for USSU – how do your values align with ours?
  2. Tell us about your experience of developing effective HR systems.
  3. Tell us about your ability to provide support and resources to help others build capability and skills.

Here at USSU, we are more interested in your potential than your background and experience. If you don't have lots of professional experience, please feel free to use examples from outside of work to demonstrate what you could bring to the role and our team. 

Please submit your application by completing our online application form.


Please note:  

  • We will contact you to let you know the outcome of your application. This can sometimes take a few weeks. 
  • You must be able to provide proof of your right to work in the UK before starting work with us. We are not currently able to sponsor employees requiring a visa. 
  • Applications received after the above closing date will not be considered. 


Equality, Diversity and Inclusion are central to our work at USSU. We celebrate our diverse and unique communities whilst ensuring that equity and inclusion are at the heart of everything we do and every decision we make. Our colleagues are proud of our values and care about creating and supporting diverse communities that are inclusive of age, background, disability, gender, identity, race, religion, sexual orientation and experience.

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